CFS / Global Webexmeeting April 29

Attendees
Marc Ross, Vic Kuchler, Ewan Paterson, Wilhelm Bialowons, Jim Kerby, John Osborne, Tetsuo Shidara, Akira Yamomoto

Agenda
1. PM Report on AAP review and upcoming PAC review
2. CFS preparations for the DESY AD&I meeting
3. CFS preparations for the CERN ILC/CLIC joint EC meeting
4. Plans for meeting with  GSPI & JINR on Dubna site investigations
5. FLASH / TTF 9mA studies schedule

PM Report – Marc

AAP Review
•	Congratulations to everyone that contributed and participated in the AAP review in Tsukuba. The review was very constructive and feedback from the committee has been generally positive.
•	The committee report will be released to the EC and Project Advisory Committee in two weeks at the PAC review in Vancouver.

Upcoming events
•	The ILC Program Advisory Committee review will be held in Vancouver on May 9-10, and it will be largely management focused. The review is open, albeit with limited seating, and talks will be posted to Indico here: http://ilcagenda.linearcollider.org/conferenceDisplay.py?confId=3386
�	The Americas Region Team Review (ART)is being held April 29-30.
•	The Accelerator Design and Integration meeting is scheduled for May 28-29 at DESY. There will be a pre-meeting with the DESY XFEL team on Wed May 27th. Other similar meetings will be held later in the year as we lead up to a re-baselining decision early in 2010. Additional guidance on the format and expectations of the upcoming meeting will be distributed shortly. The Indico site is here: http://ilcagenda.linearcollider.org/conferenceDisplay.py?confId=3526

CFS  - Vic

Three consulting contracts have now been placed through Fermilab for life safety, electrical utilities, and the 3-D integration efforts. These will fill the resources that had up to now been provided by Fermilab FES Group.

Suggestions / requests for the AD&I meeting:
�	CFS needs the beam lattices and utility support criteria for each area system.
•	It is very important that there is a method for recording and tracking interim working decisions and for ensuring correct information flow.
•	Tasks and deliverables, milestones and timelines need to be defined for the design studies to be done
•	Due dates should be set for providing specific information needed by the technical groups.

Questions about the AD&I meeting:
�	What are the meetings specifically focused on? Are they specifically for the Accelerator Design and Integration Effort or for the Overall Planning of the TDR?
�	What is to be included in the TDR? Knowing this is important for planning the effort and for understanding if there are sufficient resources.
�	How will the Baseline and Cost Estimate be established?
�	How will alternatives be evaluated, included, or eliminated?
�	Will there be one Sample Site, three Sample Sites or will there be specifically characterized Sample Sites?

Marc asked that each GL develop a list of specific questions that need to be answered at the DESY meeting.

CLIC/ILC management meeting – John O.

There will be a joint ILC/CLIC management meeting at CERN on June 11-12. One goal of the meeting is to review how well the CILC/ILC collaboration is working. The mandates of the five working groups will be reviewed.

John outlined a talk that the joint CFS group will make to management during the meeting about their experiences with the ILC/CLIC collaboration. For CFS, the collaboration is highly beneficial to both CLIC and ILC. There are many areas of overlap, and the groups are working together closely on an array of topics, including underground construction, life safety, utilities, 3D design and modeling,... geological analysis, and cost estimating.

Meeting with GSPI & JINR on the Dubna site investigations – Wilhelm

So far, no detailed technical information has been made available on the Dubna site surveys and attempts are on-going to set up a meeting with GSPI & JINR to go through the technical documentation from the survey. It had been proposed to have the meeting at DESY, but this is being re-considered because of travel funding issues with the GSPI/JINR team.

TTF/FLASH 9mA studies schedule – John C

FLASH will finish it's FEL user run on August 17. An unprecedented five weeks has then been committed by DESY to the 9mA program  before the major FLASH shutdown begins on September 21st. The first three weeks (Aug 17 – Sept 7) will be downtime to repair the dump vacuum line and to install additional diagnostics, and the remaining wo weeks will be 24/7 dedicated 9mA studies.

Next meeting: May 27th