SUMMARY OF THE TECHNICAL CONVENORS MEETING OF 13 MAY 2016 

Present: 
Karsten, Toshiaki, Taikan, Matthew, Auguste, Akimasa, Marcel, 
Paul, Ivan, Jean-Claude, Wataru, Felix, Sergey, Valeri, Claude. 

ORGANISATION: 
- 1 monthly (vidyo) convenors meeting at 10:00 CET 
- Convenors can be represented at the convenors meeting by 
  another kowledgeable person from their Institute if not available. 
- Working groups are free to organize group meetings as needed. 
- Dedicated subgroups can be set up by the working groups to 
  manage specific items (e.g. costing or coil&yoke groups in CDI) 
- When communicating with the Technical Coordination, convenors 
  should always put Karsten (T.C. deputy) in cc of mails to C.V. 

MANDATE: 
- As stated in the distributed technical coordination structure description, 
  subdetector groups should focus on matters of general interest to ILD: 
  technological prototypes and spin offs, integration in ILD, 
  development and validation of software in ILD framework. 
- On the short term a software contact is requested to be 
  nominated in each subdetector WG, for interaction with the 
  ILD software coordination. 

SPECIFIC TASK FORCES: 
- Two specific task forces will be created to prepare the next 
  large scale benchmark simulations for optimisation: 
  * the "VT task force" (Videau/Tesla mechanical structure issue) 
  * the "anti-DID task force" (B field map) 
- Goal of the task forces is to define the baseline for the 
  simulation of the next large scale MC samples. It is NOT to 
  take final decisions for the future ILD TDR. 
- The VT task force will involve the CDI and CALO convenors in a first step. 
- The anti-DID task force will involve the CDI and FWD convenors, 
  + 1 representative from the VTX and TRACKER groups, in a first step. 
- Additional relevant contributors can be proposed by the convenors. 
- External expertise and review will be injected at some point when needed. 
- The tentative roadmap of the task forces is: 
  * List relevant associated issues (Summer) 
  * Gather available information on the identified issues 
    and organise first dedicated 1 day workshop (early Autumn) 
  * Make necessary additional studies and organise 2nd dedicated 
    workshop to come to conclusion (end 2016). 

SANTANDER AGENDA: 
- The preliminary agenda of the 2 ILD technical sessions is stamped. 
- Working groups have to nominate their speakers and adjust their 
  requested time. 
- As a reminder, charge of the subdetector talks includes: 
  * Status of engineering prototypes and spin-offs 
    (+ what is missing to fit in ILD) 
  * Status of services, supplies, etc... 
  * Status of interface documents (to be provided to Christian Bourgeois) 
  * Status of subdetector software in ILD framework. 
- A face to face discussion of technical convenors is scheduled 
  end of saturday morning. 
- 2 calo talks are also foreseen in the optimisation session sunday morning, 
  as input to the optimisation roadmap discussion. Calo convenors 
  are requested to advise Ties about the boundary of the talks 
  and potential speakers. 

NEXT VIDYO MEETING: 
1st half July, doodle to be distributed soon. 

SUMMARY OF SHORT TERM ACTIONS: 
- Nominate subdetector WG software contacts (all) 
- Nominate Santander speakers and (adjusted) lengths of talks (all) 
- Distribute preliminary list of issues for the 2 task forces (C.V.) 
- Nominate VTX and TRACKER representatives in anti-DID task force, 
  and propose other relevant contributors to the task forces (all).